Job Description

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday 
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Save the Children International seeks to always be a child-safe organization by fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and improve their living standards of the child.

---------------------------------------------------------------------------------

Position: Finance Officer - WB - Aden

Reports to:  Finance Coordinator

Location: Aden 

ROLE PURPOSE:

SCI Yemen is embarking on the Restoring Education and Learning (REAL) project, funded by the World Bank and implementing by the three implementing partners SCI, WFP and UNICEF. The project’s primary objective is to maintain access to basic education, improve conditions for learning and strengthen education sector capacity in selected districts of several governorates in Yemen targeting over 1’000 schools. The Field Finance Officer (FFO) is over all responsible for daily financial operations of Save the Children International Yemen as per Save the Children International Yemen Country Office (SCI-Y CO) Finance Manual, resolving queries promptly, and maintaining good working relationships with staff and suppliers. 

KEY AREAS OF ACCOUNTABILITY:

Financial Tasks:

• Maintain complete books of accounts, as per SCI-Y CO Finance Manual.
• Checking of all payment claims to ensure compliance of SCI-Y policy & procedures, valid Scheme of Delegation, SCI-Y Donors compliance requirements, In-country law and any other official regulatory authority.
• Ensure that all payments are properly coded to record against active Awards and complete authorisation of respective Budget Holder as per SCI-Y Scheme of Delegation.
• Ensure that all program implementation activities require direct or indirect involvement of disbursement of hard cash to suppliers, contractors, beneficiaries should safe guarded by segregation of duty.
• Assist to strengthen internal controls & internal controls environment.
• Ensure appropriate segregation of duties for each & every financial management task.
• Actively participate in Budget vs. Actual review meetings.
• Prepare/review Bank and cash GLACOS, financial data entry on daily basis.
• On monthly basis follow-up prepayments (like rent, Internet service……..etc.) and manage schedule on FMS.
• Ensure that monthly bank reconciliations for all Bank accounts are prepared on regularly basis. 
• Assist in tracing of all balance sheets accounts on monthly basis and at the end of each award.
• Maintain Asset & liabilities monthly schedules & reconciliations & ensure that all balances are reconciled with Financial Management system (FMS).

Ensure that daily financial matters are handled in a systematic, accurate and transparent manner.

• Monitor cash & bank flows on daily basis and maintain close coordination with financial institutions to ensure smooth cash flows. Safe guard SCI-Y cash from assessed / known risks.
• If due to unforeseen reasons institutional banking system services not available any alternative arrangements should be arrange with prior consent of respective Filed Manager or Finance Manager.
• Assist Field office & Country office Finance teams during Internal & external audit, donor specific audit, any authorised third-party review of financial records.
• Closely work with Finance & Awards Manager to fully understand financial & compliance aspects of donor funded portfolio and use Award Management System (AMS) to understand donor financial compliance requirements.
• Maintain working relationship with SCI-Y partners and support Field Office & Country Office to ensure smooth financial implementation of projects through partners. 
• Escalate any noted financial risks / fraud activities directly to Field Manager and Country Finance Manager.
• Submit all Internal & external financial reports in a timely manner.
• Review the official e-mails on a daily basis, respond to queries from suppliers and colleagues in a timely and appropriate manner, and ensure any problematic issues are raised with the line manager at the earliest opportunity.
• Ensure that reporting position to this post fully comply with SCI-Y policy & procedures and arrange on / off job trainings to grow skills in the area of financial management. 
• Also responsible for professional direction / delegation / supervision / accountability of reporting staff as per Job Descriptions or any official documentation.
• Any additional tasks requested by the line manager or project director.

SKILLS AND BEHAVIOURS (SCI Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
• Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust. 
• Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future. 

Creativity:

• Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization. 
• Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments. 

Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization. 

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence.

Displays consistent excellent judgement.

QUALIFICATIONS :

• Bachelor’s degree in finance or accounting.
• EXPERIENCE AND SKILLS
• Essential
• Previous 2-3 years financial management experience with good numeracy skills, e.g. to calculate VAT and allocate payments across cost centres.
• Experience of working in a multi-currency environment.
• Good written & oral English proficiency 
• Knowledge of inter-country postings and cost allocations.
• Ability to work quickly and accurately and attention to detail especially under pressure
• Excellent MS Excel and analytical skills, ability to work with large amounts of data.
• Good organisation and administration skills to ensure that all documentation is filed on a timely basis and is easily accessible
• Excellent communication skills on the phone, face-to-face and in writing to be able to explain processes clearly and resolve queries with suppliers and other colleagues.
• Ability to plan and prioritise own work to meet deadlines.
• An energetic, flexible and proactive approach with the ability to work both independently and co-operatively within a team setting and maintain good working relationships
• Ability to work within set guidelines for the payment of invoices/expenses and identify instances when the guidelines are not being followed.
• A proactive approach to resolving any issues that may arise, by assessing their impact and identifying those that need to be passed to the line Manager or next level.
• Commitment to Save the Children values
•  
• Desirable
• Knowledge of Agresso finance system or any other automated financial system.
• Experience with World Bank projects.
• Experience of working for emergency responses.
• Experience to manage one reporting staff

Additional job responsibilities

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.